Special education teachers can be reimbursed for both milage and parking when required to attend CSEs outside of their own buildings. In order to be reimbursed you must use the Concur software from the district. Directions with video tutorials and links are listed below.
The Concur software can be accessed at: https://www.concursolutions.com. The log in User Name is your District email address, and the default Password is welcome. You will be directed to reset your password when you log in for the first time. If you have forgotten your password, you can receive a hint, or reset it by clicking the forgot password link on the Concur sign in page.
- User Name = firstname.lastname@rcsdk12.org
- Password = welcome
If you are connected to the District’s network, you can use your district ID and password to log on using the Concur single sign application found on the intranet applications page here: http://intranet/Pages/Applications.aspx. If you are unable to log into Concur, or do not see the “Trip Search” section, you must email your full name, address, home phone number, and employee ID to PurchasingDept@rcsdk12.org. This information is required to ensure that you are properly set up or reactivated as an employee in the District’s vendor file. Purchasing will respond with a confirmation email once this has been completed, and you will have access to Concur Travel module the following day. The District’s travel administrator can be contacted at (585) 262-8710 or travel@rcsdk12.org for all other log in issues.
In-District Mileage: Please watch “Creating a New Expense Report” and “Entering Personal Car Mileage” on the Concur training site, then Go to Expense -> Create New report -> Name your Report -> Provide a Purpose -> Departure Date would be the first day of travel -> Return Date would be the last day of travel -> Location of the trip would be Monroe County. Any monthly mileage and parking reimbursements within Monroe County must be charged to an in-district travel budget. If your department has not set up a budget for in-district mileage, please select the following budget when creating your Concur expense report:
- Account = 5424
- Fund = A
- Organization/Department = Org/Department (Emp default)
- Program = 9089
- Subclass = 1905
